Senior Executive Assistant to General Partner - Investment Firm

Compensation: $125K - $150K

Location: New York City, USA (Fully Office-Based Required)

We are a premier global investment firm focused on the future of decentralized technology and blockchain ecosystems. Since 2018, we have partnered with over 150 visionary startups, combining deep technical expertise with a hands-on approach to help founders scale transformative projects. As a highly institutionalized fund, we manage relationships with some of the world’s most sophisticated investors, including sovereign wealth funds and global endowments.

We are seeking a senior, high-trust Executive Assistant to work directly with our Founder. This is not a traditional administrative role; it is a high-leverage position designed for a strategic thinker who can operate in ambiguity and act as a true extension of the Founder. You will be responsible for filtering noise, synthesizing complex information, and ensuring that strategic priorities are executed with precision.

As we transition our global operations to a new flagship office in New York City, this role will be central to maintaining the Founder's momentum and organizational clarity.

Key Responsibilities

About the Job

Join Excelya, where Audacity, Care, and Energy define who we are and how we work. We believe in creating bold solutions and fostering an inclusive environment where collaboration and individual growth go hand in hand.

This role is an exciting opportunity to lead the development of safety periodic reports within our dynamic and ambitious Safety team. You will contribute to high-quality pharmacovigilance services while ensuring compliance with industry regulations and standards in a stimulating professional environment.

Main Responsibilities:

Location: Santa Ana, CA

Type: Full-Time

Salary: $88,000 - $95,000

Overview:

The Senior Accountant will support the month-end close process, reconciliations, and daily accounting operations across multiple entities. This role will also help manage AR, AP, payroll, and ensure accurate and timely financial reporting.

Key Responsibilities:

• Prepare and review bank reconciliations and credit card reconciliations.
• Reconcile and monitor clearing accounts to ensure timely resolution of outstanding items.
• Distribute and review employee expense reports for accuracy and budget compliance.
• Process contractor payments and payroll for U.S.-based employees.
• Manage wholesale accounts receivable in coordination with the collections team.
• Ensure sales tax filings are prepared accurately and submitted on time (Vertex or Avalara a plus).
• Assist in maintaining a 13-week cash forecast.
• Support month-end close, including journal entries and reconciliations across multiple entities.
• Ensure transactions are recorded to the correct GL, entity, location, and cost center.
• Maintain accurate records of intercompany transactions and allocations.
• Collaborate cross-functionally with Operations, FP&A, and the Cost Accounting team.

Requirements

About the Role

We are looking for a dynamic, well-organized, and proactive professional to manage our front office operations, day-to-day administration, and executive support for the leadership team. This is a key role that helps ensure smooth workplace operations and a great visitor/employee experience.

Key Responsibilities

Front Office & Reception

• Manage front desk operations, greet visitors, and ensure a professional and welcoming environment.
• Handle incoming calls, emails, courier services, and visitor logs.
• Coordinate meeting room bookings and ensure readiness for internal/ external meetings.

Office Administration

• Oversee office supplies, stationery, pantry items, and vendor coordination.
• Support HR/Admin in onboarding activities (ID cards, desk setup, welcome kits).
• Manage facility-related tasks: housekeeping coordination, office maintenance, and basic IT coordination.
• Assist with event planning: town halls, celebrations, client visits, and internal team activities.

Executive Assistant (EA) Responsibilities

The Principal Electrical, Control & Instrumentation (EC&I) design engineer will be responsible for leading a design team or provide EC&I expertise within a multi-discipline team delivering one or more design projects. These designs will cover the full project life cycle from concept design through to manufacture and commissioning.

When leading a project, the Principal EC&I engineer shall be responsible for the coordination, planning and approval of designs in accordance with the required standards, procedures and requirements. When collaborating with partners, working within a framework team, they shall provide the design engineering for the EC&I discipline.

·        Provide EC&I technical input to bids.

·        Tender documentation production and development.

·        Development and management of estimates and project schedules.

·        Management of EC&I requirements at all levels.

·        Lead presentations at EC&I design review and other client facing meetings.

·        Provision of technical solutions from customer requirements and initial concepts, and coordinate EC&I activities necessary to provide design solutions.

·        Continuous learning and development in all areas of engineering especially with respect to the latest developments in technologies and techniques.

Founding Full-Stack Engineer (iOS & Web3)

Location: New York (Hybrid)

Compensation: $170K - $220K

We are building a first-of-its-kind accountability protocol designed to bridge the gap between social coordination and blockchain technology. We are looking for an exceptional Founding Full-Stack Engineer to lead the development of our consumer-facing native iOS application.

In this role, you won't just be executing tickets; you’ll have a "founding-level" seat at the table, working directly with our co-founders (alumni of Apple, Google, Dragonfly, and Arbitrum) to shape the product's DNA. You will be responsible for shipping high-quality, production-ready Swift code and designing the backend infrastructure that makes complex on-chain interactions feel invisible to the end user.

Key Responsibilities:

Position Overview: The Administrative Coordinator will support the Owner’s Engineer (OE) team working in Sofia on the Kozloduy nuclear new-build project. The role is essential in ensuring smooth coordination between the OE team, local stakeholders, the Client, and project subcontractors. The selected candidate will provide administrative, logistical, and communication support to facilitate the efficient delivery of the OE contract.

Key Responsibilities:

• Administrative Support

1. Define administrative procedures in line with the OE contract.
2. Prepare, review, and format documents, correspondence, reports, and presentations.
3. Manage document filing, archiving, version control, and compliance with project documentation standards.
4. Support internal and external workflows, approvals, and document routing.

• Coordination and Communication

1. Act as a local coordination point between the OE team, the Client and the rest of the OE Companies.
2. Provide verbal and written translation support (Bulgarian to English and English to Bulgarian) when required.
3. Assist in scheduling and coordinating meetings, workshops, and onsite activities.

ADAPTIT S.A. is a specialized ICT Group delivering high-quality services, innovative solutions, and premium support to organizations across telecom, finance, utilities, transport, retail, and enterprise sectors. Guided by our vision to be the trusted partner for seamless connectivity and cybersecurity, we stay at the forefront of technological advancements in Greece and beyond. Our mission is to create lasting impact through strong partnerships, deep expertise, and resilient, future-ready solutions. Since 2012, we have proudly showcased our work at MWC and remain active members of international business chambers.  

Our culture is grounded in trust, ownership, and collaboration, where open communication, shared purpose, and continuous growth define how we work. As a team, we stay agile and customer-focused, committed to delivering innovative solutions that create value for our people and clients alike. 

The Financial & Administrative Project Officer supports the financial monitoring, documentation management, and administrative processes of ADAPTIT’s Group funded projects.

This role is essential for maintaining compliance, managing project costs, organizing documentation, and supporting the submission of financial reports in close collaboration with the Head of Funded Programs.

Financial Support

Location: On-Site — Santa Ana, California
Department: Product Operations
Salary Range: $70,000 - $80,000 + 10% Performance Bonus

Company Overview

eJam is a consumer products brand incubator operating across direct-to-consumer e-commerce, Amazon and third-party marketplaces, and retail distribution. We move fast, stay lean, and build products consumers love. Every role here matters — and this one keeps the product engine running.

Position Summary

The Product Development Coordinator is the operational hub of our product pipeline. You will manage the flow of information, track project status, coordinate across internal teams and external partners, and ensure nothing falls through the cracks.

This is not an ideation or strategy role. This is a coordination and execution role for someone who thrives on organization, follow-through, and keeping multiple projects moving simultaneously.

You will maintain our project tracking systems, prepare materials for weekly product meetings, track RFQ processes with vendors, and serve as the central point of communication between sourcing, design, and external resources.

Reports to: CEO

Works closely with: Operations, Sourcing, Creative, External Partners

Core Responsibilities

Pipeline & Project Management

Are you excited about diving deep into a specific industry, mastering its challenges, and building a marketing playbook from the ground up?

Keycafe is looking for a Marketing Coordinator who can take ownership of a single vertical — such as vehicle fleets or first responders — and drive end-to-end demand generation. You will research the market, craft strategy, execute campaigns across multiple channels, and ultimately map out the most effective marketing motions for your industry.

You will collaborate closely with Sales, Customer Success, and Product to bring high-quality content and campaigns to life while helping shape the future of our North American marketing efforts. This role requires fluent business English and strong writing abilities.

If you’re a creative, analytical, and detail-oriented marketer who loves testing ideas and producing high-impact assets, we want to hear from you.