The Administrative Specialist provides high‑level administrative, operational, and organizational support to ensure the efficient functioning of day‑to‑day activities. This role is responsible for managing workflow, coordinating communications, organizing information, and supporting projects across the department or organization. The ideal candidate is detail‑oriented, proactive, resourceful, and able to handle multiple priorities with professionalism and discretion.

Administrative & Office Support

• Manage calendars, schedule meetings, and coordinate appointments and logistics.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Maintain electronic and physical filing systems to ensure accuracy, accessibility, and confidentiality.
• Handle incoming calls, emails, and inquiries, responding or routing as appropriate.
• Order and maintain office supplies, equipment, and materials.

Project & Process Support

• Assist with planning and execution of department or cross‑functional projects.
• Develop and maintain tracking sheets, reports, and documentation.
• Support process improvements by identifying gaps and recommending enhancements.
• Coordinate travel arrangements and prepare travel itineraries and expense reports.

Data & Record Management

About the Job

Join Excelya, where Audacity, Care, and Energy define who we are and how we work. We believe in creating bold solutions and fostering an inclusive environment where collaboration and individual growth go hand in hand.

This role is an exciting opportunity to contribute to a dynamic HR team in Greece. As an HR Officer, you will support core HR operations, employee engagement, and internal communication while ensuring smooth HR processes. You will play a key role in enhancing the employee experience and supporting local and CEE HR initiatives in a fast-paced, international environment.

This position is permanent, full-time employment and is expected to work hybrid (3 days per week) from our Athens Office in Nea Filadelfia.

Main Responsibilities

About us

Navarino is an innovative global technology company with offices in Greece, Norway, Germany, Cyprus, the United Kingdom, Hong Kong, USA, UAE, Japan and Singapore, while we are currently opening a new office in India. We develop technology solutions for the shipping industry and are a leader in our sector. Our R&D and engineering departments focus on building and enriching our product portfolio, with specialized software and services that we develop in-house.

We pride ourselves on our people and culture. We encourage innovative thinking, teamwork, and excellence. Our committed people, our values and ways of working create a dynamic, professional, fun, and family-oriented environment which delivers high value and excellence to our customers.

What will you be doing?

We are looking for a diligent and committed person to join us as in the role of Activations Specialist and to be part of our growing team. In this role, you will be responsible for undertaking our customer's requests for activations, deactivations and registrations in all the necessary systems, providing five-star customer service.

This is a customer facing role that has internal communications and coordination with many internal teams. As this role utilizes internal systems, the successful candidates will be fully trained for several months.

Requirements

About us

At Motia, we’re at the forefront of fleet solutions, providing innovative services that power businesses across the UK. We’re committed to creating an environment where everyone can thrive. Our culture fosters collaboration, innovation, and growth, ensuring you can build a career, not just a job. With over 300 employees across five offices, we support over 50,000 customers nationwide.

About the role

We are seeking a dynamic and technically minded Website SEO Optimisation Executive to join our Marketing team.  Reporting to the Senior Web Strategy & Optimisation Manager, you will support the development, optimisation, and performance of our websites and customer portals.  This role involves maintaining and and updating our digital platforms, while optimising onsite performance through a data driven, test and learn approach. 

This is a hands on role for someone who enjoys working on front end website updates, CMS development (primarily Webflow), technical optimisation, and UX improvements. You will help improve conversion rates, fix technical issues, enhance user journeys, and ensure our digital platforms run smoothly and efficiently. 

The Administrative Specialist provides high‑level administrative, operational, and organizational support to ensure the efficient functioning of day‑to‑day activities. This role is responsible for managing workflow, coordinating communications, organizing information, and supporting projects across the department or organization. The ideal candidate is detail‑oriented, proactive, resourceful, and able to handle multiple priorities with professionalism and discretion.

Administrative & Office Support

• Manage calendars, schedule meetings, and coordinate appointments and logistics.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Maintain electronic and physical filing systems to ensure accuracy, accessibility, and confidentiality.
• Handle incoming calls, emails, and inquiries, responding or routing as appropriate.
• Order and maintain office supplies, equipment, and materials.

Project & Process Support

• Assist with planning and execution of department or cross‑functional projects.
• Develop and maintain tracking sheets, reports, and documentation.
• Support process improvements by identifying gaps and recommending enhancements.
• Coordinate travel arrangements and prepare travel itineraries and expense reports.

Data & Record Management

At Zyte, we eat data for breakfast and you can eat your breakfast anywhere and work for Zyte. Founded in 2010, we are a globally distributed team of over 250 Zytans working from over 28 countries who are on a mission to enable our customers to extract the data they need to continue to innovate and grow their businesses. We believe that all businesses deserve a smooth pathway to data

For more than a decade, Zyte has led the way in building powerful, easy-to-use tools to collect, format, and deliver web data, quickly, dependably, and at scale. And today, the data we extract helps thousands of organizations make smarter business decisions, secure competitive advantage, and drive sustainable growth. Today, over 3,000 companies and 1 million developers rely on our tools and services to get the data they need from the web.

Zyte is looking for a seasoned, strategic, and hands-on AI Product Manager / Owner to help shape one of the company’s most important growth areas.

This role sits at the center of Zyte’s strategic focus: making web data universally accessible in a world where software is increasingly built, orchestrated, and consumed through AI agents and agentic development workflows.

About us

At Motia, we’re at the forefront of fleet solutions, providing innovative services that power businesses across the UK. We’re committed to creating an environment where everyone can thrive. Our culture fosters collaboration, innovation, and growth, ensuring you can build a career, not just a job. With over 300 employees across five offices, we support over 50,000 customers nationwide.

About the role

We are seeking a dynamic and technically minded Website Optimisation Executive to join our Marketing team.  Reporting to the Senior Web Strategy & Optimisation Manager, you will support the development, optimisation, and performance of our websites and customer portals.  This role involves maintaining and and updating our digital platforms, while optimising onsite performance through a data driven, test and learn approach. 

This is a hands on role for someone who enjoys working on front end website updates, CMS development (primarily Webflow), technical optimisation, and UX improvements. You will help improve conversion rates, fix technical issues, enhance user journeys, and ensure our digital platforms run smoothly and efficiently. 

The Administrative Specialist provides high‑level administrative, operational, and organizational support to ensure the efficient functioning of day‑to‑day activities. This role is responsible for managing workflow, coordinating communications, organizing information, and supporting projects across the department or organization. The ideal candidate is detail‑oriented, proactive, resourceful, and able to handle multiple priorities with professionalism and discretion.

Administrative & Office Support

• Manage calendars, schedule meetings, and coordinate appointments and logistics.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Maintain electronic and physical filing systems to ensure accuracy, accessibility, and confidentiality.
• Handle incoming calls, emails, and inquiries, responding or routing as appropriate.
• Order and maintain office supplies, equipment, and materials.

Project & Process Support

• Assist with planning and execution of department or cross‑functional projects.
• Develop and maintain tracking sheets, reports, and documentation.
• Support process improvements by identifying gaps and recommending enhancements.
• Coordinate travel arrangements and prepare travel itineraries and expense reports.

Data & Record Management

Come Join Our Team! First Division Consulting (FirstDiv) provides program management, acquisition, logistics, field service representative, explosive ordnance disposal, and personnel support services to Department of Defense and Federal Government Agencies. We are a Virgina Verified Service-Disabled Veteran-Owned Small Business and a Small Disadvantaged Business. If you are looking for a company who has an overall rating on Glassdoor of 4.8 and who puts their people first, then continue to read below and join the FirstDiv team!

First Division Consulting is seeking a highly motivated and detail-oriented Operations Support Specialist to provide comprehensive operations and program management support to the Joint Product Manager for CBRN Dismounted Reconnaissance Systems (JPdM CDMA). The Operations Support Specialist will support coordination, planning, documentation, task tracking, and operational execution for a wide array of CBRN detection and integration programs within JPM CBRN Sensors.

Key Responsibilities:

Location: San Francisco

On-Site | Full-time

Compensation: $120K – $200K • Offers Equity

Job Description

Our client, a high-growth technology startup based in San Francisco, is seeking a highly organized and resourceful Chief of Staff to join the Operations department. This is a high-ownership, high-pace operator role designed for an individual who thrives on variety and is eager to understand the inner workings of a scaling company.

The Chief of Staff will act as a force multiplier for leadership, executing high-priority initiatives across recruiting, Go-To-Market (GTM) strategy, product, and general operations. This role is ideal for a "technical generalist" who enjoys automating manual processes and taking ambiguous problems from concept to completion.

Key Responsibilities: