The Administrative Specialist provides high‑level administrative, operational, and organizational support to ensure the efficient functioning of day‑to‑day activities. This role is responsible for managing workflow, coordinating communications, organizing information, and supporting projects across the department or organization. The ideal candidate is detail‑oriented, proactive, resourceful, and able to handle multiple priorities with professionalism and discretion.

Administrative & Office Support

• Manage calendars, schedule meetings, and coordinate appointments and logistics.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Maintain electronic and physical filing systems to ensure accuracy, accessibility, and confidentiality.
• Handle incoming calls, emails, and inquiries, responding or routing as appropriate.
• Order and maintain office supplies, equipment, and materials.

Project & Process Support

• Assist with planning and execution of department or cross‑functional projects.
• Develop and maintain tracking sheets, reports, and documentation.
• Support process improvements by identifying gaps and recommending enhancements.
• Coordinate travel arrangements and prepare travel itineraries and expense reports.

Data & Record Management

Come Join Our Team! First Division Consulting (FirstDiv) provides program management, acquisition, logistics, field service representative, explosive ordnance disposal, and personnel support services to Department of Defense and Federal Government Agencies. We are a Small Business Administration certified Service-Disabled Veteran-Owned Small Business and a Small Disadvantaged Business. If you are looking for a company who has an overall rating on Glassdoor of 4.8 and who puts their people first, then continue to read below and join the FirstDiv team!

Location: Remote/Work from home (full-time)

Job Description and Responsibilities

DSI Systems Inc. has an immediate opening for a Field Sales Representative. In this role you will be the face of AT&T within National Retail. You will provide the training, merchandising, coaching, and sales support within an assigned territory. You will become the subject matter expert and primary point of contact for all field needs related to AT&T Wireless, AT&T Internet, and DIRECTV.

This position will be responsible for the Inland Empire territory.

SPECIFIC RESPONSIBILITIES

Paraplanner

Location: Buffalo Grove, IL – Fully On-site

Experience Level: Associate to Mid-Senior (3–5 Years Preferred)

Industry: Financial Services

Visa Sponsorship: Not available for this position.

Our firm has been retained by an established financial services practice to find a dedicated and detail-oriented Paraplanner. This role is ideal for a professional who enjoys the "behind-the-scenes" work of financial planning—building robust plans using a proprietary Excel-based system and managing the critical workflows that follow client meetings.

This position is a perfect fit for an experienced Paraplanner or a Financial Advisor/Planner who wishes to step away from the client-facing sales cycle and transition into a role focused entirely on the technical and administrative side of wealth management.

Key Responsibilities:

The Administrative Specialist provides high‑level administrative, operational, and organizational support to ensure the efficient functioning of day‑to‑day activities. This role is responsible for managing workflow, coordinating communications, organizing information, and supporting projects across the department or organization. The ideal candidate is detail‑oriented, proactive, resourceful, and able to handle multiple priorities with professionalism and discretion.

Administrative & Office Support

• Manage calendars, schedule meetings, and coordinate appointments and logistics.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Maintain electronic and physical filing systems to ensure accuracy, accessibility, and confidentiality.
• Handle incoming calls, emails, and inquiries, responding or routing as appropriate.
• Order and maintain office supplies, equipment, and materials.

Project & Process Support

• Assist with planning and execution of department or cross‑functional projects.
• Develop and maintain tracking sheets, reports, and documentation.
• Support process improvements by identifying gaps and recommending enhancements.
• Coordinate travel arrangements and prepare travel itineraries and expense reports.

Data & Record Management

The main purpose of the Recruitment Manager is to be the main point of operations for recruitment-related responsibilities and tasks and to be committed to delivering the human resources needed for our company to function. This includes managing, overseeing, and taking charge of our Recruitment Division, coordinating recruitment efforts, taking ownership of our hiring funnels, and managing our recruitment resources.

The Recruitment  Manager must possess excellent leadership and management skills as they are responsible for overseeing, training, mentoring, and managing our Recruitment Division. The right person must be able to effectively manage the performance, output, and needs of all professionals in our Recruitment Division. In addition, this role requires you to be highly structured, efficient, organized, reliable, and approachable while having excellent communication, interpersonal, and leadership skills, especially in a remote work environment. 

The Recruitment Manager will report directly to the Vice President and work closely with other departments to ensure that all recruitment needs are met and related processes and queries are optimized and attended to.

The main purpose of the Recruitment Manager is to be the main point of operations for recruitment-related responsibilities and tasks and to be committed to delivering the human resources needed for our company to function. This includes managing, overseeing, and taking charge of our Recruitment Division, coordinating recruitment efforts, taking ownership of our hiring funnels, and managing our recruitment resources.

The Recruitment  Manager must possess excellent leadership and management skills as they are responsible for overseeing, training, mentoring, and managing our Recruitment Division. The right person must be able to effectively manage the performance, output, and needs of all professionals in our Recruitment Division. In addition, this role requires you to be highly structured, efficient, organized, reliable, and approachable while having excellent communication, interpersonal, and leadership skills, especially in a remote work environment. 

The Recruitment Manager will report directly to the Vice President and work closely with other departments to ensure that all recruitment needs are met and related processes and queries are optimized and attended to.

The main purpose of the Recruitment Manager is to be the main point of operations for recruitment-related responsibilities and tasks and to be committed to delivering the human resources needed for our company to function. This includes managing, overseeing, and taking charge of our Recruitment Division, coordinating recruitment efforts, taking ownership of our hiring funnels, and managing our recruitment resources.

The Recruitment  Manager must possess excellent leadership and management skills as they are responsible for overseeing, training, mentoring, and managing our Recruitment Division. The right person must be able to effectively manage the performance, output, and needs of all professionals in our Recruitment Division. In addition, this role requires you to be highly structured, efficient, organized, reliable, and approachable while having excellent communication, interpersonal, and leadership skills, especially in a remote work environment. 

The Recruitment Manager will report directly to the Vice President and work closely with other departments to ensure that all recruitment needs are met and related processes and queries are optimized and attended to.

The main purpose of the Recruitment Manager is to be the main point of operations for recruitment-related responsibilities and tasks and to be committed to delivering the human resources needed for our company to function. This includes managing, overseeing, and taking charge of our Recruitment Division, coordinating recruitment efforts, taking ownership of our hiring funnels, and managing our recruitment resources.

The Recruitment  Manager must possess excellent leadership and management skills as they are responsible for overseeing, training, mentoring, and managing our Recruitment Division. The right person must be able to effectively manage the performance, output, and needs of all professionals in our Recruitment Division. In addition, this role requires you to be highly structured, efficient, organized, reliable, and approachable while having excellent communication, interpersonal, and leadership skills, especially in a remote work environment. 

The Recruitment Manager will report directly to the Vice President and work closely with other departments to ensure that all recruitment needs are met and related processes and queries are optimized and attended to.

The main purpose of the Recruitment Manager is to be the main point of operations for recruitment-related responsibilities and tasks and to be committed to delivering the human resources needed for our company to function. This includes managing, overseeing, and taking charge of our Recruitment Division, coordinating recruitment efforts, taking ownership of our hiring funnels, and managing our recruitment resources.

The Recruitment  Manager must possess excellent leadership and management skills as they are responsible for overseeing, training, mentoring, and managing our Recruitment Division. The right person must be able to effectively manage the performance, output, and needs of all professionals in our Recruitment Division. In addition, this role requires you to be highly structured, efficient, organized, reliable, and approachable while having excellent communication, interpersonal, and leadership skills, especially in a remote work environment. 

The Recruitment Manager will report directly to the Vice President and work closely with other departments to ensure that all recruitment needs are met and related processes and queries are optimized and attended to.