The role reports directly to a Senior Executive Role and matrixed to the Finance Director.

As a part of your role you will:

• Provide dedicated Personal Assistant support to the Senior Executive including calendar management, meeting coordination, travel arrangements, and expense monitoring.
• Deliver comprehensive administrative support to the Finance Department.
• Assist with the coordination and execution of finance-related projects.
• Support the preparation and organization of Finance Department presentations and materials.

Requirements

The ideal candidate should have

• Bachelor’s degree in Finance, Shipping, or Business Administration.
• Excellent command of the English language, both written and spoken.
• Strong computer literacy. (Excel and Powerpoint)
• High level of professionalism, discretion, and confidentiality.
• Excellent time-management, organizational, and problem-solving skills. 
• Previous experience in a similar role will be considered as an asset

Benefits

We offer:

Mercier Consultancy MD is thrilled to announce exciting job opportunities for German Speakers in beautiful Sofia, Bulgaria, complete with fully paid relocation! Join our vibrant team and immerse yourself in a multicultural environment while making a significant impact in your role.

Key Responsibilities

• Manage inbound communications from German-speaking clients across various platforms including phone, email, and chat.
• Provide assistance with inquiries, concerns, and service requests, ensuring all interactions reflect the high standards of our company.
• Support clients with information related to local services, attractions, and any required logistical assistance.
• Document client interactions accurately in our CRM system to facilitate seamless follow-up.
• Collaborate with various departments to enhance the overall client experience.
• Stay updated on market trends and service offerings to provide clients with the best options available.

Requirements

Antipollution, a member of Vasileiadis Group of Companies (V Group), is a leading provider of environmental and waste management solutions across the Eastern Mediterranean, Egypt, and the Balkans. Operating in six main business pillars, including Port Reception Facilities, Emergency Response Services, Decontamination Services, Renewable Energy, Alternative Fuel Production from Waste, and Technology, we are committed to sustainability, innovation, and operational excellence.

As part of our growing operations, we are seeking a Junior Back Office Administrator to join our team in Aspropyrgos. This role is stable and process-oriented, focused on supporting accurate handling, recording, and archiving documentation related to waste management operations. The position requires attention to detail, organizational skills, and a willingness to learn, and the ideal candidate is comfortable in an industrial environment.

Role Overview

This role is ideal for individuals seeking long-term stability, who are detail-oriented, methodical, and motivated to support compliance and administrative processes. While prior experience in waste management is considered an advantage, we welcome candidates without direct experience who demonstrate the willingness and ability to learn.

Key Responsibilities

Chief of Staff

Location: New York (Office)

Compensation: $150K - $200K

We are hiring on behalf of our client, the pioneers behind a high-performance Layer 1 blockchain that is setting a new global standard for scalability. By re-engineering the most widely adopted execution environments in Web3, they provide decentralized applications with the performance of Web2 combined with the sovereignty of Web3. They are seeking a highly strategic and operationally adept Chief of Staff to serve as a direct partner to our executive leadership.

This role goes far beyond administrative support; you will be a trusted advisor and core team member with broad visibility into our highest strategic priorities. As they enter a pivotal stage of growth, you will be the "operational glue" that drives execution, ensures organizational alignment, and translates high-level vision into measurable outcomes.

This position is based in New York City and requires a strong on-site presence.

The Administrative Specialist provides high‑level administrative, operational, and organizational support to ensure the efficient functioning of day‑to‑day activities. This role is responsible for managing workflow, coordinating communications, organizing information, and supporting projects across the department or organization. The ideal candidate is detail‑oriented, proactive, resourceful, and able to handle multiple priorities with professionalism and discretion.

Administrative & Office Support

• Manage calendars, schedule meetings, and coordinate appointments and logistics.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Maintain electronic and physical filing systems to ensure accuracy, accessibility, and confidentiality.
• Handle incoming calls, emails, and inquiries, responding or routing as appropriate.
• Order and maintain office supplies, equipment, and materials.

Project & Process Support

• Assist with planning and execution of department or cross‑functional projects.
• Develop and maintain tracking sheets, reports, and documentation.
• Support process improvements by identifying gaps and recommending enhancements.
• Coordinate travel arrangements and prepare travel itineraries and expense reports.

Data & Record Management

Overview  

Union Maritime is a leading global shipowner and shipping solutions provider, powering global trade by transporting essential cargo safely, sustainably, and efficiently. We operate with an unwavering commitment to excellence, leveraging extensive maritime expertise and innovative technologies to deliver reliable and agile services, enabling our partners to unlock new growth opportunities. We strive to build long-term partnerships and foster a culture of sustainability that creates value for our customers, crew, and the global communities we serve. 

We prioritise safety and environmental responsibility in all operations, continuously embracing digital innovation to optimise performance and reduce our ecological footprint. 

Job Overview

​​The Business Support Intern supports the Business Support team in transactional activities, conducts KYC and compliance checks, and assists with routine administrative duties. The role offers structured exposure to maritime transactions, due‑diligence procedures, and the regulatory requirements associated with vessel ownership and operations.​ 

Key responsibilities 

Part-Time Office Manager (In-Person)

Location: New York (Office)

On-site | Full-time

Compensation: $36K - $50K

Our client develops advanced technology designed to make financial markets safer and more accessible. By utilizing sophisticated risk management systems, oracles, and AI models, the organization secures billions in value while democratizing access to world-class financial tools. The platform is trusted by several of the industry’s leading protocols to manage and protect significant assets within the decentralized finance (DeFi) ecosystem.

An opportunity has emerged for a proactive and detail-oriented Part-Time Office Manager (In-Person) to support on-site operations at our client's Brooklyn office. Reporting directly to the VP of Business Operations, the successful candidate will ensure the workspace remains professional, fully operational, and welcoming. This role is ideal for a hospitality-minded professional who excels in organization and enjoys supporting a high-calibre leadership team in a fast-paced environment.

Key Responsibilities

Millennium Health LLC is an accredited specialty laboratory with more than a decade of experience in medication monitoring and drug testing services, helping clinicians monitor the use and misuse of prescription medications and illicit drugs. The testing is used by healthcare professionals to obtain objective information about patients’ recent use of prescription medications and/or illicit drugs, and helps monitor the effectiveness of treatment plans.

 General Summary

We are seeking a detail-oriented and service-driven Human Resources Coordinator who thrives in HR operations and is passionate about delivering exceptional experiences for new hires. This role is integral in creating a positive and lasting first impression, ensuring new employees feel welcomed, supported, and engaged from day one. The Human Resources Coordinator will be responsible for accurate HR data entry and processing, coordinating seamless onboarding and offboarding tasks, and leading new hire orientations to provide an outstanding and cohesive employee experience. As the primary point of contact for new hires, this individual will also provide essential administrative support to the HR team, playing a crucial role in operational efficiency. The ideal candidate will have a strong commitment to confidentiality, efficiency, and being detail-oriented, while managing multiple priorities in a fast-paced environment to uphold the highest standards of HR service.

DSI Systems Inc., an authorized AT&T partner and the nation’s largest home services distributor, is seeking a Knowledge Content Specialist to create, update, and maintain operational knowledge content that supports Field Operations and related teams. This role focuses on translating operational processes into clear, accurate, and usable knowledge base articles, job aids, and reference materials while ensuring documentation remains current and aligned with established standards.

Working under the direction of the Operations Knowledge Manager, the Knowledge Content Specialist partners with subject matter experts to validate content, identify gaps, and recommend improvements. Success in this role requires strong writing and organizational skills, attention to detail, and the ability to manage multiple content updates while maintaining consistency, accuracy, and usability across the organization.

About DSI

Founded in 1984, DSI is a family-owned company committed to delivering exceptional value and measurable results to our clients and partners. Our comprehensive services include sales management, marketing support, hardware logistics, immersive training, engineering expertise, and proprietary software solutions—all designed to drive growth and operational efficiency.

Location: Hybrid Work Schedule - Washington Navy Yard, Washington D.C.

Clearance: SECRET clearance is required.

Come Join Our Team! First Division Consulting (FirstDiv) provides program management, acquisition, logistics, field service representative, explosive ordnance disposal, and personnel support services to Department of Defense and Federal Government Agencies. We are a Virgina Verified Service-Disabled Veteran-Owned Small Business and a Small Disadvantaged Business. If you are looking for a company who has an overall rating on Glassdoor of 4.8 and who puts their people first, then continue to read below and join the FirstDiv team!

First Division Consulting is looking for a Medical Equipment Program Analyst to provide ongoing program planning, analysis, and administrative support to Naval Sea Systems Command (NAVSEA) PMS 408 Expeditionary Medical Program. The selected candidate will be responsible for supporting medical system equipment validation, modernization planning, and risk analysis processes for program execution of Navy Medical Capabilities.

Position Tasking may include: