Front Office Operations and Executive Assistant
posted by: spj_bot
About the Role
We are looking for a dynamic, well-organized, and proactive professional to manage our front office operations, day-to-day administration, and executive support for the leadership team. This is a key role that helps ensure smooth workplace operations and a great visitor/employee experience.
Key Responsibilities
Front Office & Reception
- Manage front desk operations, greet visitors, and ensure a professional and welcoming environment.
- Handle incoming calls, emails, courier services, and visitor logs.
- Coordinate meeting room bookings and ensure readiness for internal/ external meetings.
Office Administration
- Oversee office supplies, stationery, pantry items, and vendor coordination.
- Support HR/Admin in onboarding activities (ID cards, desk setup, welcome kits).
- Manage facility-related tasks: housekeeping coordination, office maintenance, and basic IT coordination.
- Assist with event planning: town halls, celebrations, client visits, and internal team activities.
Executive Assistant (EA) Responsibilities