Accounts Payable Specialist
The Accounts Payable Specialist will report to the Accounts Payable Manager, located in Monaco, in a role that requires meticulousness and precision, as well as adherence to a deadline culture.
The main tasks include
1. Vendor set-up process
Gather and verify documents required to approve a vendor and/or update an existing one, submit them under the corporate approval flow.
Assist the A/P Manager in the vendor screening process, as required.
Apply VIES VAT number verification whenever required.
2. Procure-to-pay process
Assure that vendors are correctly informed of the applicable purchase order codes and project codes.
Correctly post invoices against purchase orders
Apply the 3-way-match and follow-up on discrepancies with the Procurement dept.
Notify the A/P Manager and the Procurement dept., of purchase order variances, including significant foreign exchange variances.
Keep archival of invoices properly coded, following A/P Manager guidelines.
Prepare the payment batches as required by the A/P Manager.
3. Other
Actively participate in reconciliations with the shipyard relevant departments.
Fluent communication with the relevant Marine Procurement dept.
Fluent communication with vendors for any applicable query.